Home Structure Duties of Officers
Duties of Officers
Duties of Officers

Chair | Vice Chair | Secretary | Treasurer Program Liaison for Area 3 | Newsletter Editor


Chair

  • Lead and direct PTF activities for two years
    -- Make agenda, Chair ExecComm and Annual Meetings
    -- Assist/Backup other Officers as needed
    -- send request for award nominations
    -- ditto for nominations to ExecComm (even-numbered years)
    -- Write columns for the PTF newsletter
    -- Serve as Point of Contact for AIChE and external societies
    ..... attend Division Officers Breakfast (or send a rep)
    -- Send reports as requested to AIChE
  • Organize PTF committees (with help from Exec Comm)
    -- Recruit/Train/Motivate/Recognize members and officers
    -- have someone go to AIChE Leadership Training (subsidized)
    -- Serve on PTF award evaluation committee
  • Serve as Vice Liaison for Program Area 3
    -- have one or two PTF reps at the Nat. Planning Conf. (subsidized)
  • Manage PTF activities at AIChE meetings
    -- Remind AIChE HQ that Thomas Baron Award lecture
    should be sched for 5 or 6 PM on Wednesday
    -- Reserve rooms for ExecComm, Annual, and area committees
    ..... executive committee meeting (Sunday eve, 15)
    ..... membership meeting (Monday afternoon, 60)
    ..... five program group meetings
    ..... (ab=Mon ce=Tue, d=Thur, 25 each)
    ..... awards banquet (check with Vice Chair, Tuesday, 100)
    -- Serve as MC at Awards Banquet and for Thomas Baron Award

Vice Chair

  • Manage annual awards selection process
    -- Receive nominations
    -- Distribute copies to awards committee
    -- (Those for Lectureship Award in Fluidization go to Group 3b
    Get name of winner from Group 3b)
    -- Receive votes, notify AIChE for publicity
    -- Inform awardees and notify of banquet and tickets
    ..... ask to send photo/bio info to AIChE for publicity
    -- Notify sponsors, invoice them for awards
    ..... ask to have rep present checks at banquet
  • Make arrangements for Awards Banquet on Tues eve
    -- Reserve tickets for awardees (two each)
    -- Order award plaques and get checks for awardees
    -- Bring camera (or get aide) to photograph awardees
    -- Help chair present awards
    -- Get names of poster contest winners; send award letters
  • Arrange for production of CD for PTF Topicals
    and seek opportunities for publication
  • Prepare to be chair
    -- monitor and help chair with duties
    -- attend Nat. Planning Conf. and Leadership Conf
    ..... (both subsidized) if you have not done so before

Secretary

  • Take and distribute minutes
    -- for the ExecComm meetings
    -- for the Annual Meeting
  • Act as parliamentarian for these meetings
  • Act as keeper of the PTF membership contact list
    sent from the AIChE and used by newletter, etc.
  • Act as keeper of the nonmember contact list (to advertize PTF)
    -- former members, contacts in other societies
  • Manage PTF elections in even-numbered years
    -- Help NomComm distribute their slate of candidates
    -- Prepare and distribute ballots
    -- Receive, count, and report the votes
  • Maintain PTF archives (minutes, newsletters)

Treasurer

  • Receive and disburse funds as directed by the PTF Board
    (Require a written request and documentation)
  • Maintain financial records of the PTF
  • Provide reports and budget for ExecComm and Annual meetings, newsletters
  • Send dues invoice to delinquent area chairs and vice chairs
  • Send dues invoice to non-AIChE members as they lapse
  • Send reports as needed to AIChE
  • Cooperate with AIChE for audit of PTF finances

Program Liaison for Area 3

  • Attend (or have Vice Liaison attend) the National Planning Conference
    to develop future meeting sessions that fit PTF needs
  • Attend and report to the Executive Committee and the Annual Meeting
  • Monitor (with the Vice Liaison) the Program Group meetings in Area 3
    -- to ensure leadership quality and succession
    -- sound and creative program planning, and good
    -- recruiting and communication with presenters
  • Communicate with, mentor and assist the Program Chairs and Vice Chairs
  • Supervise the on-line paper submission, review, and assignment process
  • Resolve scheduling and leadership problems for the technical program

Newsletter Editor

  • Produce a PTF newsletter several times a year noting
    -- awards, meeting dates, call for papers,
    -- officer reports, book reports, technical columns,
    -- other items of interest to PTF members
  • Attend and report to the ExecComm meetings and the Annual Meeting